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Applications – Estate Co Ordinator

Date: 24 January 2024

Dear Members,

This serves to inform you that MONICA RUSTAGE has resigned as Lampiesbaai Estate Co-Ordinator on 17 January 2024. In terms of her Contract of Employment, her last day of service will therefore be 16 February 2024. After an open discussion with her, her resignation was accepted. A Special meeting of the EXCO has been held on 19 January 2024 to discuss the way forward.

Below, see “Annexure A” setting out the criteria for the position and the main job functions of the ESTATE CO-ORDINATOR. We therefore call for applications from persons who believe they fit the criteria and may be suitably qualified to perform the duties as set out therein, for consideration by the Human Resources Committee.

Interested parties must send applications marked “APPLICATION FOR POSITION OF ESTATE CO-ORDINATOR” together with their curriculum vitae and supporting documentation to by close of business on 2 February 2024. Applicants should preferably reside within the St Helena Bay area and be available to start before 16 February 2024 or soon thereafter.

Kind regards,

Renier de Waal
For and on behalf of
EXCO – Lampiesbaai Homeowners Association

(Indien hierdie brief onduidelik is, is dit op aanvraag, in Afrikaans beskikbaar.)

LHOA Estate Co-Ordinator: Annexure A

1. Criteria
1.1 Must have a min. Matric / Grade 12 qualification,
1.2 Be fully-bilingual – Speak, read and write,
1.3 Must be computer literate,
1.4 Must have experience of similar enterprise and must be able to multi-task,
1.5 Must have a presentable persona,
1.6 Must possess interpersonal skills,
1.7 Be prepared to implement sometimes unpopular decisions as directed by EXCO,
1.8 Be prepared to work outside working hours as circumstances dictate.

2. Duties and Responsibilities

2.1 General Administration
2.1.1 Member Relations
2.1.2 Member Consent Forms
2.1.3 Scrutiny process
2.1.4 Building Deposit process
2.1.5 Draft /Type minutes AGM/Exco/ManCom
2.1.6 Upload information onto Website
2.1.7 Scrutinize Security Company Reports
2.1.8 Filing of correspondence
2.1.9 Insurance Claims
2.1.10 Liaison with SBM on various matters

2.2 Building and Terrain
2.2.1 Control Scrutiny process
2.2.2 Final approved plans
2.2.3 Building Authorizations
2.2.4 Supervision of Green Areas
2.2.5 General Maintenance of common property

2.3 Financial
2.3.1 Levy Statements
2.3.2 Member / Debtor update
2.3.3 Debtor Control
2.3.4 Defaulter reminder letters
2.3.5 Scrutiny fee invoices
2.3.6 Building Deposit invoices / refunds
2.3.7 Rule transgression fines
2.3.8 Payroll
2.3.9 Bank Reconciliation

2.4 Statutory
2.4.1 SARS – EMP201 / EMP501
2.4.2 UIF
2.4.3 Workmen’s Comp
2.4.4 CSOS Returns
2.5 LHOA Staff
2.5.1 Work programme
2.5.2 Supervision of Crew
2.5.3 Leave control

2.6 Computer Skills
2.6.1 Pastel
2.6.2 Office 365 Suite
2.6.3 Adobe Acrobat
2.6.4 Web Hosting / Posting

Approved by EXCO dd 22 Jan 2024

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